Get to know Smart HRIS Solution

Smart HRIS Solution is a comprehensive Human Resource Management application developed by Superb Systems Technologies. This solution is customizable to fit the unique needs and structure of any organization. It offers a wide range of features to streamline HR processes, enhance employee engagement, and improve overall organizational efficiency.

Recruitment and Hiring

Job Posting: Easily create and publish job vacancies on multiple platforms, including the company website and job boards.
Applicant Tracking: Track applicants through the hiring process, from initial application to final selection, with status updates and notes.
Interview Scheduling: Coordinate interviews with candidates and interviewers, including automated reminders and calendar integration.
Onboarding: Simplify the onboarding process with automated document management, task assignments, and welcome packages for new hires.

Staff Information Module

Staff Bio Data: Maintain comprehensive staff profiles, including personal information, contact details, and emergency contacts.
Education Records: Track employee educational backgrounds, certifications, and ongoing professional development.
Next of Kin: Record and update next of kin information for all employees.
Staff Transfer Management: Manage internal staff transfers between departments, locations, or roles, with seamless updates to records.

Leave Manager

Annual Leave Allocation: Allocate and track annual leave days for each employee, ensuring accurate leave balances.
Leave Application and Approval: Enable employees to apply for different types of leave (e.g., annual, sick) through the system, with automated approval workflows.
Leave Calendar: Visualize leave schedules across the organization to prevent overlap and manage resource availability.
Leave Balance Tracking: Automatically update and display leave balances for employees and HR managers.

Imprest Module

Allowance Request: Allow employees to request allowances for work-related expenses through a streamlined approval process.
Retiring of Allowances: Manage the retiring of allowances, with the ability to upload receipts and track outstanding balances.
Expense Reporting: Generate reports on imprest requests, retirements, and overall expenses for budgeting and auditing purposes.

Performance Appraisal

Goal Setting and Tracking: Set performance goals for employees and track their progress throughout the appraisal period.
Appraisal Forms: Customize appraisal forms to align with organizational objectives and employee roles.
360-Degree Feedback: Incorporate feedback from peers, supervisors, and subordinates to provide a comprehensive evaluation of employee performance.
<Performance Reviews: Conduct regular performance reviews with detailed reports and action plans for employee development.

Employee Training

Training Needs Assessment: Identify and document training needs for employees based on performance reviews and skill gaps.
Training Program Management: Schedule and manage training programs, including enrollment, resource allocation, and post-training assessments.
Certification Tracking Track employee certifications and ensure compliance with required training programs.

Birthday and Anniversary Celebrations Alerts

Automated Alerts: Send automated notifications for employee birthdays and work anniversaries to enhance employee engagement and morale.
Personalized Messages: Allow managers and peers to send personalized messages and wishes through the system.

Exit Process Management

Resignation and Termination: Streamline the resignation and termination process with automated workflows, including exit interviews and document collection.
Exit Checklists: Ensure all necessary steps are completed during the exit process, including asset return and final settlements.
Exit Surveys: Collect feedback from departing employees to improve retention strategies and workplace culture.

Payroll and Salary Processing

Automated Payroll Calculation: Automate payroll processing, including deductions, bonuses, and overtime, ensuring accurate and timely salary payments.
Tax and Compliance Management: Handle tax calculations and compliance with local labor laws, including automatic updates to tax rates and regulations.
Payslip Generation: Generate and distribute electronic payslips to employees, with detailed breakdowns of earnings and deductions.
Payroll Reports: Produce payroll reports for management review, financial auditing, and compliance purposes.

Self-Service Portal

Personal Information Updates: Allow employees to update their personal information, contact details, and next of kin records directly through the portal.
Leave and Attendance Management: Enable employees to apply for leave, check leave balances, and view attendance records.
Payroll Access: Provide employees with access to their payslips, tax information, and payroll history.
Training and Development: Let employees register for training programs, track their progress, and access training materials.

Informative and Interactive Dashboard

Real-time Data Visualization: Display key HR metrics and data in real-time, including headcount, leave balances, and payroll summaries.
Interactive Charts and Graphs: Use interactive charts and graphs to analyze HR data and trends, aiding in strategic decision-making.

Expandable Reporting and Analytics

Custom Report Builder: Create custom reports tailored to specific HR needs, with options to filter, sort, and export data.
Advanced Analytics: Leverage advanced analytics tools to identify trends, forecast workforce needs, and evaluate HR initiatives.
Automated Report Scheduling: Set up automated scheduling for regular reports, ensuring timely delivery to relevant stakeholders.
Data Export Options: Export reports and analytics in various formats, such as PDF, Excel, and CSV, for easy sharing and integration with other systems.

Why SmartHRIS?
Smart HRIS Solution is designed to be the backbone of your HR operations, offering a powerful and customizable platform that evolves with your organization. From recruitment to payroll processing, this solution provides a seamless and integrated approach to managing your workforce, improving efficiency, and ensuring compliance with regulatory requirements. With its user-friendly interface and advanced features, Smart HRIS Solution is the perfect tool for HR professionals seeking to optimize their processes and deliver exceptional value to their organizations.